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Fleet Management Software and Telematics: What’s The Difference? - Matrackinc

Fleet Management Software (FMS) and Telematics software are excellent choices that a fleet manager should consider to enhance their fleet operations. This blog post highlights the differences between Telematics software and FMS to help you decide on the perfect software for your business.

What is a Telematics Software?

Telematics Software collates data from one source, for example, a device installed in a business vehicle, and transmits that data over a network to other sources, such as the businesses’ in-house computers or mobile devices. The main function of this software is to track the vehicle’s location, speed as well as engine diagnostics.

Telematics software gathers data via GPS and other devices installed on a vehicle to track its travel journey and performance. The device captures GPS and various vehicle-specific data, transmitting it to a central server through GPRS, cellular network, 4G mobile data, or satellite connection. The server analyzes the data and displays it through secure apps and websites personalized for mobiles or smartphones.

The following are the key features of Telematic Software:

·       GPS tracking and Diagnostics: The software sends regular updates about the vehicle’s movement, position and health in real-time. Thus, you can maintain the condition of your fleet as well as keep track of them.

·       Fuel Efficiency: The software can track down elements that may lead to wastage such as fuel leaks.

·       Automatic Collision Alerts: Automatic alerts are sent if a collision occurs.  

·       Roadside Assistance: Help alerts are sent in case a vehicle breaks down, so that emergency assistance can easily be availed.

·       Monitoring Goods: The devices installed on the vehicles have sensors that can monitor the condition of the goods being transported and help ensure that the goods are in good condition.

Fleet Management Software (FMS)

FMS is a software that can help you manage your fleet operations from end to end. While Telematics Software collates data from gadgets installed in the vehicles, FMS helps collate and manage the entire data.

In other words, an FMS is a large database of information – a place where you can store records of everything and anything concerning your fleet, such as:

  • Fuel transaction records
  • Vehicle specifications
  • Vehicles purchased or leased
  • Parts and service histories
  • Maintenance schedules
  • Drivers and related compliance documents – insurance, licenses, and so on
  • Operating expenses
  •  Financial data

FMS offers a broader range of functionalities designed to manage and optimize all aspects of fleet operations. It integrates Telematics capabilities with additional features such as route planning, maintenance scheduling, fuel management, driver behavior monitoring, and compliance management. The software helps minimize the administrative processes involved in handling all fleet lifecycle information. This helps fleet owners or managers make sense of a fleet in terms of the total cost of ownership and operating costs, meet fleet compliance guidelines, and effectively maintain assets. FMS has excellent reporting features and can also be integrated with third-party systems.

The following are the key features of an FMS:

  • Comprehensive Real-Time GPS Tracking: With this feature, you can now keep track of all the assets concerning your fleet to ensure high standards of safety and productivity.
  • Live Alerts: With this feature, you can now see if the vehicle is overs-speeding, or idling and also receive maintenance notifications.
  • Fleet Maintenance Metrics: Receive diagnostic, mileage, and health reports for all of the vehicles in the fleet and focus on important tasks for growing your business.
  • Fuel Monitoring: This feature of the software can save fuel by providing access to details such as driver’s behavior, time spent idling, and so much more.
  • Reporting: With this feature you can access various reports and analyses on different segments of your fleet to help make data-driven decisions.
  • Asset Management: With this feature, you can manage all assets associated with your fleet.  

Choosing Between Telematics Software and FMS

In general, the Telematics software is concerned with a vehicle’s data (collection, transmission, and storage), whereas an FMS is concerned with the entire fleet and its life cycle.

Telematics software is a good choice for businesses that need to focus on just tracking the vehicle as well as keeping a check on the health of the fleet. However, what FMS offers is an all-in-one solution that covers all aspects of fleet operations. FMS has been created to adapt to your growing business. Whether you have a small or a large fleet of hundreds of vehicles, FMS can accommodate all your business requirements. 

Wrapping Up

Explore Matrack’s FMS to transform and boost your fleet operations with features such as real-time GPS tracking, vehicle diagnostics and fuel monitoring, safety management as well as driver and regulatory compliance features. Improve operational efficiency across your fleet to scale your business with our comprehensive, easy-to-use, and robust platform.

Your next step? Reach out to Matrack and get your hands on a solution to unlock the full potential of your fleet! Contact us right away to schedule a demo to see how our FMS can meet your unique business requirements.